Drop in any PDF and ask it plainly — what is the notice period, does it renew on its own, who can cancel and when. You get the clause back with its page number. Sign it here when you are ready.
The whole thing is built to be finished before your coffee gets cold.
Drag in any document — a contract, offer letter, mandate, quote.
Drop signature, date and text fields where they belong. Set the order.
Each signer gets a secure link by email. They open it on any device.
Everyone signs, the PDF is sealed and hashed, and the audit trail is locked in.
The essentials done properly — instead of a hundred features you'll never touch.
Most signers open on a phone. Our signing page is built for the small screen first, not squeezed onto it.
Signers click a link and sign. No sign-up, no password, no download. The single biggest reason people actually finish.
Every view, check and signature is timestamped with IP and device, then locked to the document with a SHA-256 hash.
Send one template to a whole spreadsheet of people, or share a single link where everyone who opens it signs their own copy — onboarding, policies, indemnity forms.
Turn the contracts you send every week into one-click templates. Build from scratch or save any document as a template — fields, roles and order stored and ready.
NDAs, delivery notes, leave applications, engagement letters — ready-made and already laid out, so your first document takes a click instead of an afternoon. Use one as it is, or save it into your own library and change whatever you like. They're a starting point, not legal advice.
Turn the grid on and every field clicks into line as you drag it. Signature blocks sit level, dates line up down the column, and a form stops looking like it was filled in by hand. Turn it off when you need a field somewhere odd.
Drop a QR code that opens the verification page, or a stamp — Approved, Reviewed, Confidential, or your own wording — straight onto the page. Both are drawn into the sealed PDF, not pasted on top.
A short tour runs the first time you sign in and points at the real screen, not a video. Every page has a ? that explains that page. No consultant, no onboarding call.
Point EasySign at your own mail server and every signing invitation, reminder and completion notice goes out from your address, not ours. Your signers see a name they recognise, replies come back to you, and the mail carries your domain’s reputation rather than a stranger’s. On every plan, including the R99 one — it is a setting, not a tier.
Rand pricing, local support, and your signed documents held in AWS Cape Town — a clean answer for POPIA and your auditors. The one thing that goes anywhere else is the contract check, and only if you ask it to.
Build the document once — EasySign collects exactly what you need from each signer. Snap fields to a grid so they line up, set the order people are walked through, and choose the size, weight, colour and alignment of every one. Stamp a document APPROVED or CONFIDENTIAL the way you would on paper. Need to add an annexure? Append another PDF while you're preparing — nothing you've already placed moves.
Type, draw or upload a signature — sealed into the final PDF.
Initial every page in one tap; move one and they all follow.
Free text the signer fills in, like a reference or note.
Stamped automatically the moment they sign.
Tick to accept a clause, term or option.
Full name, pre-filled from the invitation.
Captures or confirms the signer's email address.
Who signed, in what capacity — useful for mandates.
The organisation the signer represents.
A date the signer picks — start dates, deadlines.
Fixed helper text you place on the page.
A clickable link in the signed PDF — policies, terms.
Put your website, an email address or a phone number on the page — scanned straight off the paper.
APPROVED, RECEIVED, CONFIDENTIAL and three more, or your own wording — dated, and printed into the signed PDF.
Pick one option from a list you define.
Grouped choices where only one can be selected.
Signer uploads a photo or scan — ID, proof, site photo.
Freehand sketch or mark-up drawn on the document.
Signer attaches a file; PDFs and images append to the signed document.
You know how many documents you send. You shouldn't have to count "users". Recipients are always free.
Need one more seat rather than a bigger plan? Extra users are R49 each a month, added from inside your account whenever you need one. Sending more than 1 500 a month? Talk to us.
API and embedded signing are coming. Sign inside your own product, portal or onboarding flow, with EasySign doing the signing and the sealing behind it. Tell us what you are building and we will fit it around that.
Not another enterprise tool with a Rand price bolted on.
A South African company, Rand pricing, local support, and your documents hosted in Cape Town. The global tools charge per user, and then cap how much each of those users can send. We price by documents instead — R99 buys an allowance your whole team draws from, rather than a per-person quota you have to ration. Recipients never cost anything, however many sign.
No workflow builders to learn, no consultant to onboard you. Upload, send, done. If it feels heavier than sending an email, we've failed.
Every signature carries a full history — who, when, from what IP and device, and which checks they passed — sealed to the document with a cryptographic hash. If it's ever questioned, you have the record.
Signing is only useful if the result holds up later. Here's exactly how we protect a document and prove what happened to it.
Every page is served over HTTPS with modern TLS, and documents are encrypted at rest in storage. Nothing moves or sits in the clear.
We hash the original and the final signed PDF. Both hashes are printed on the certificate of completion, so any later change to the file is provable. Don't take our word for it — check a signed document yourself.
Who opened it, when, from which IP and device, and the moment each signature was applied — captured automatically and attached to the document.
Passwords are hashed with Argon2, two-step verification is available on every account, and each signing link is a unique random token that expires.
Signers are told up front what's recorded and consent before signing. Optional location capture only ever happens with the signer's permission.
The app runs on managed AWS infrastructure in a Virtual Private Cloud with the protections above. It has not yet been through an independent penetration test or a formal certification such as ISO 27001. If either is a requirement for your business, talk to us before you roll it out.
Signing software asks for a lot of trust. Here are the checkable facts.
Office Vault Technology (Pty) Ltd
Reg. No. 2020/835556/07
56 Church Street, Olivedale, Johannesburg North, Randburg
Registered with the Information Regulator of South Africa
Registration No. 2026-064465 · 15 August 2026
Information Officer: Suniel Seejiram
Standard electronic signatures under the Electronic Communications and Transactions Act 25 of 2002, with a full audit trail and consent record on every document. Where they're valid →
Your files are held in AWS's Cape Town region (af-south-1). Where any processing happens outside the country, we say so in the privacy notice rather than glossing over it.
Every completed document is sealed with a SHA-256 hash of the original and the final PDF, printed on its certificate of completion — so any later change is provable.
HTTPS/TLS in transit, encrypted at rest, Argon2 password hashing, optional two-step verification, and unique expiring links for every signer.
Electronic signatures on Office Vault EasySign are valid and enforceable under the Electronic Communications and Transactions Act (ECTA, 2002) for the everyday documents South African businesses sign.
Contracts, NDAs, quotes, offers, statements of work, mandates, HR letters — the agreements you sign every day. Every signature carries a full record — who signed, when, from what IP and device, and which checks they passed — sealed to the document with a SHA-256 hash.
By law a few documents can't be signed electronically — wills, the sale of property or land, bills of exchange, and long-term property leases. Those still need pen and paper, and a handful of others need a level of signature we don't offer. If you're not sure about a particular document, we've set out where they're valid.
Encryption at rest and in transit, access control per user, links that expire, and a complete tamper-evident audit trail behind every document — so you can show who did what, and when, without taking our word for it.
The legal weight of an electronic signature depends on the document and how it's used. This is general information, not legal advice — check with your attorney for your specific case.
Most businesses know where their contracts are. Almost none know what is in them.
Renewal dates, notice windows, restraint periods, payment terms — pulled out with the clause each one comes from. The 30 days you have to give notice before a contract renews itself for another year is in there somewhere. It is not in anybody’s calendar.
No domicilium. No governing law clause. Nothing saying who is the operator under POPIA. Absence is what people miss when they skim, and a tool trained on American contracts will never think to look for it.
A term used in the survival clause but never defined. Two clauses numbered 16. A signature block nobody filled in. We ran it over our own signed agreements before offering it to anyone, and it found four of these in our own template.
It reports what the document says, and what it does not say. It will not tell you whether a clause is fair or whether to sign — that is a judgement for you and your attorney. It is there so you know what to ask one. Check one contract free →
Three real questions and what comes back. Watch the third one — saying no is the part most tools get wrong.
Check one contract free →The check reads a document once and tells you what is in it. This lets you keep asking — in plain language, of anything already in your account.
“What is the notice period?” comes back with the sentence it came from and the page it is on. Click the page and the document jumps there, with the line lit up where the PDF has real text in it. An answer we cannot point at in the document is not shown to you as an answer.
“No, and I read all twelve pages.” Absence is the thing people miss when they skim, and it is what most tools get wrong — they find the nearest paragraph and dress it up as an answer. If the closest thing in the document is a different clause, it says so and names it.
A signed agreement has usually been printed, signed and scanned — which is the moment most software stops being able to read it. Scanned pages are converted to text the first time somebody asks about that document, once, and every question after that is instant. On a scan it takes you to the page rather than the line, and it says so.
It is not only for contracts. A lease, a purchase order, a delivery note, an insurance schedule — if it is a PDF in your account, you can ask it. When a document is not an agreement it says what it appears to be instead of hunting for clauses that were never going to be there. And it reads that document and nothing else: no general knowledge, no market opinion, no view on whether you should sign. That is a judgement for you and your attorney — this is here so you know what to ask one.
Included on every plan, from Business Starter at R99. See what each plan includes →
EasySign gets a document signed and tells you what is in it. When you need somewhere for every signed document to live afterwards — searchable, versioned, with approval workflows and years of history — that is Office Vault. Same company, one conversation away.
5 documents on us. No card, no catch. See how fast signing should be.
Get started free →